Understanding your responsibilities in event planning is an essential part of successful event management. Whether it’s a wedding, a corporate event, or just a party, there are some legal considerations every event planner should know. Here is a list of five (5) event legal requirements you should consider when planning a particular event.
1. Event Legal Requirements: Premises Licence
If you are planning an event, there are some rules you must follow to avoid troubles and make your event successful. Part of those regulations includes a premises licence. It is one of the legal requirements you can obtain from relevant authorities in your area. However, most venues already have the required documents and permissions to stage any events. So make sure that you check out that information when choosing a venue for your event and save yourself some hassles. Should the venue owners confirm that they do not hold the necessary permit, you will need to apply for the premises license from the local authorities. Typically, a premises licence is a requirement for events with more than 499 attendees, and also that will last more than 96 hours.
2. Health & Safety Requirements
Depending on the size of your event, its audience, and its location, it’s crucial to pay attention to health and safety measures. For safety purposes, you should always analyze and evaluate the risk associated with that event. As an event organizer, you must ensure that all your attendees are safe. For instance, you can check a few things such as site conditions, emergency plans, safety barriers, first aid, security services, electrical installations, children, fire prevention, and so on. Additionally, it is a great idea to have insurance covers in place for your event, just in case of unpredictable situations. You can liaise with your venue to check whether they have insurance covers for incidents during event parties. There are many other considerations, but these are the basics you need to know.
3. Level Of Noise
Generally, when a party takes place late in the evening, some areas are subject to noise abatement orders. That means the event organizers must keep the volume and noise below a certain level to avoid trouble. Some premises need to give due care and attention to their neighbors. So you need to liaise with the venue and clarify this aspect related to noise level restrictions.
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4. Disabled People Access
Failing to consider people with disabilities when organizing your event is one of the common mistakes in event planning. It is always advisable to provide facilities and easy access for disabled people when necessary. In some countries, ignoring to offer accessibility for people with disabilities, at any event, is legally considered as an error. Event planners are responsible for providing disabled participants with convenient access during the event. For instance, if an event requires bus transportation, providing a wheelchair-accessible bus in advance would be a great solution.
5. Food Hygiene
Whether you outsource catering services or do it yourself, providing hygienic food to your audience is among the most vital event legal requirements. All people supplying, storing, and handling food should comply with all relevant health and safety legislation entities in your locality. Also, the food and refreshments should be prepared and kept by following food hygiene regulations. For bigger event parties, not everyone can handle this. Only people with a food hygiene certificate should take care of the catering. In some areas, the local council inspects the premises intended for food preparation before the day of the party. Furthermore, the food should be a high priority on your planning list. People love food and expect it to be delicious.
There are numerous other event legal requirements when it comes to event planning. But these are just a few of them. If you are in Kenya, looking for reliable event management support services, then contact Famio Services. Our professional team will be happy to assist you.
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Written by Famio Editorial Team