Understanding your responsibilities when it comes to event planning is an essential part of a successful event management. Whether it’s a wedding, a corporate event, or just a party, there are some legal considerations every event planners should know. Here is a list of 5 event legal requirements you should consider when planning a particular event.
Event Legal Requirements: Premise License
If you are planning an event, they are some rules you need to follow in order to avoid any troubles and make your event successful. Among these regulations, there are premises licenses which are one of the legal requirements that you can obtain from relevant authorities in your area. However, most venues already have the required document and permissions that allow them to stage all kind of events. So make sure that you check out that information when choosing a venue for your event and save yourself some hassles. In case the venue owners confirm that they do not hold the necessary permit, then you will need to apply for the premise license from the local authorities. Typically, a premise license is required for events with more than 499 attendees and that will last more than 96 hours.
Health & Safety Requirements
Depending on the size of your event, its audience and its location, it’s crucial to take into account health and safety measures. For safety purposes, you should always include risk assessment measures during your event planning. As it’s your duty as an event organizer to ensure that all your attendees are safe. You should check few things such as site conditions, emergency planning, safety barriers, first aid, security services, electrical installations, children, fire prevention and so on. There are many other considerations, but these are the basics you need to know. That’s why you should have an insurance in place for your event, just in case to cover unpredictable situations. Additionally, you can liaise with your venue to find out if they have an insurance that covers incidents during event parties.
Level Of Noise
Generally, when an event takes place late in the evening, some areas are subject to noise abatement orders. That means, the event organizers must keep the volume and noise below a certain level to avoid troubles. Some premises need to give due care and attention to their neighbors. So you need to liaise with the venue and clarify this aspect related to noise level restrictions.
Disabled People Access
Failing to consider people with disabilities when organizing your event is one the common mistakes in event planning. It’s always a good practice for event organizers to provide facilities and easy access for disabled people when necessary. In some countries, ignoring to provide accessibility for people with disabilities at any events, is legally considered as an error. Event planners are responsible for providing the accessibility needs of participants with disabilities during events. For instance, if an event requires bus transportation, then providing a wheelchair accessible bus in advance would be a great solution.
Either you outsource catering services or do it yourself, providing hygienic food to your audience is another event legal requirements. All people supplying, storing and handling food should comply with all relevant health and safety legislation entities in your locality. Also, the food and refreshments should be prepared and stored in accordance with food hygiene regulations. For major event planning, not everyone can handle this. Only people with a food hygiene certificate should take responsibility for managing the catering. In some areas, the local council inspects the premises intended for food preparation before the event take place. Additionally, the food should be a high priority on your planning list. People love food and expect it to be delicious.
There are numerous other event legal requirements when it comes to event planning. But these are just a few of them. If you are in Kenya, looking for reliable event management support services, then contact Famio Services. Our professional team will be happy to assist you.
Written by Famio Services Team